Quick Tips to Working Remotely During Coronavirus

Today, the coronavirus crisis has increased the need for remote work in almost every business. As businesses across the world faced immediate and unprecedented in-office shutdowns in an attempt to flatten the curve from the coronavirus, they’ve been left scrambling to shift their team to a work-from-home setup.

While having your entire team shift to remote work is a transition, there are steps you can take to make this change quickly and effectively, putting both yourself and your staff at ease.

Get Your Communication System Set-Up Fast

You’ll also want to look for a video conferencing solution. Google Hangouts can work, though it can be glitchy for some members. Zoom is a great option that’s also free, and you can also try Skype business accounts.

You’re also going to want to rethink those in-office phone systems that you’re using because no one will be there to man them. Consider looking at virtual business mobile apps like Tresta, which can be installed on your staff’s personal phones so they can make and accept business calls from anywhere.

Establish a Standard Operating Procedure

Create a standard operating procedure for how you want work from home to go. You may ask that your team checks in for a quick morning call for a brief recap of what they’re working on to ensure everyone is on the same page, or that everyone send you a message on Slack.

Decide if you want your team to work relatively typical hours, or what sorts of work will wait until they’re back in office is this is a relatively temporary arrangement.

Consider Realistic Adjustments that You May Need to Make

Be patient, particularly for those with young and school-aged children who need significant oversight, or for those taking care of a sick family member. You may want to let your team work more flexible hours, knocking out tasks after their kids are in bed. Or, you may need to accept that even using Slack, it takes a few minutes to get a response.

Give Your Team the Resources They Need to Excel

You may also want to consider what other tools are needed right now. If your team is struggling to keep up with everything, consider project management software like Trello or Asana so that every task can be easily tracked, and you know who is responsible for what and when it’s due. If they’re trying to keep up with chaotic social channels, look at tools like Hootsuite or Agorapulse, which allow you to manage social channels from a single platform.

Still Make Time for Relationship Building

Relationship building is a crucial part of remote work even under normal circumstances. On those calls with your staff, take time to check-in and ask how everyone is doing for a few minutes at the beginning of the calls. This will help everyone feel a little more normal and stay dedicated to the work at hand.

Remote work is an incredible asset and it’s beneficial to many companies. Most of those companies, however, have plenty of time to shift to a fully- or partially-remote system long in advance, however. It is more challenging when you have teams and employees who may not have ever intended on-going remote to suddenly be forced to change directions with extremely little notice.

Be aware of what these changes will require, and get ready to be adaptable; this is unprecedented for everyone right now, so a little trial and error might take some time. That’s okay; this is one time where we can all afford to be a little more patient.

Business Communication. Simplified. A virtual phone system to improve the way people communicate and work together. https://www.tresta.com/